Important information

  • Basic requirements for foreign exhibitors

    Satisfaction of the basic requirements for trade fair participation by foreign exhibitors in Austria

    Every exhibitor in Austria - who at the time of the trade fair is not registered as residing in the country, whose company is not registered here, nor has a habitual place of residence or an official place of business here, and who effects transactions in Austria which are not subject to a transfer of tax liabilities (particularly domestic business, sundry services to private individuals) – is obliged to register at the Finanzamt Graz-Stadt (City of Graz Tax Authorities) and to submit all preliminary and annual declarations of tax returns to this body.

    To this end it is necessary to have a VAT ID number to be applied for as follows:

    • Required form – Verf19 (German) or Verf19E (English): This list of questions establishes the right to be assigned a tax number/ VAT ID number. This number must be stated on all subsequent correspondence with the tax authorities. Link: https://service.bmf.gv.at/service/anwend/formulare/show_mast.asp?s=Verf19
    • A copy of the commercial registry extract (trading license) and a copy of the articles of association for corporations.

     

    More information is available at:
    https://www.bmf.gv.at/steuern/selbststaendige-unternehmer/umsatzsteuer/ust-veranlagungsverfahren.html

     

    We recommend our exhibitors to complete applications and the submission process at least 3 weeks before the beginning of the fair to ensure all processing can be completed before the show.

  • Exhibitor Information on Food Labelling

  • Exhibitor Portal Guide

  • Fair terms and conditions

  • House Rules

    House Rules(pdf - 216 kB)

  • Important information for commissioning inspection

    To the attention of stand-building companies and exhibitors!

    All required licenses, certifications and material samples for the commissioning inspection by Magistratsabteilung (MA 36) have to be submitted by fax to +43 1 727 20-2749, respectively handed over to the hall manager as soon as possible but

    NOT LATER THAN ON THE LAST SET-UP DAY

     

    • On completion, two-storey stands must be examined (on site) by a civil engineer or consultant engineer,  based on structural load limit calculations. The technician is then responsible for the compilation of a report that the construction has been performed in a good and workmanlike manner. This report must be handed over to the hall manager or, in time, submitted by fax.
    • Regarding the stand construction and set up, the company executing the build-up is required to furnish a duly signed and stamped confirmation that all set up works are carried out by professional staff and with original connection parts and fasteners, and are thus executed in a good and workmanlike manner. (i. e. rigs [hanging and standing], standbuilding systems, spot and floodlights, speakers etc.) The respective form can be obtained from the hall manager.
    • Open flames (burning candles etc.) and the use of liquid gas on the stands without permission are strictly forbidden!

     

    Please also take note of the following

    All faults and defects identified must have been remedied before the beginning of the show (the day before visitors have access)!

    All reports, results, findings and certifications lacking during the commissioning inspection must be submitted to the hall manager or be made available to the technical installations department , respectively, for examination by the authorities before the first show day!

     

    Please contact the hall manager should you have further questions.
    Thank you for your cooperation and we wish you a successful time at the Show.

    Reed Messe Wien
    Technical Installations Department

  • Important rules

    Stand assembly and fittings
    During the fair

     

    Stand assembly and fittings

    Rental conditions

    Stands rented remain the property of Reed Messe Wien GmbH. Leased objects shall neither be worked nor changed. In particular, the nailing, screwing, welding and glueing of anything to metal objects is prohibited, as is also the painting over of, the covering with non-detachable wallcovering of, the affixing of non-detachable adhesive strips for carpet etc. to, wooden and plastic arts. Lessee shall be liable to pay at least the replacement value for the loss and for any and all, even accidental, damage to the objects leased.

     

    Start of stand assembly

    Upon arrival at the exhibition premises and before starting to assemble your stand, please obtain a stand assembly permit from the fair management and present it to the respective hall caretaker. The permit will not be issued until you have made the declaration included in the exhibitor services, obtained a permit from the Technical Services Department for any second tier you may want, and all rental fees and invoices due to date have been settled in full.

     

    Stand occupancy

    Stand assembly and fitting work must commence no later than one day before the start of the fair at 12 noon. If you are unable to keep to this schedule, the fair management must be informed of this in writing (fax, e-Mail). In the event that no notification is given or the rented space is not occupied by the given deadline, Reed Messe Wien GmbH reserves the right to assign the space to alternative use without further notice.

    The rented space must be duly occupied by 9 a.m. on the opening day and remain so for the duration of the fair, otherwise Reed Messe Wien GmbH will be entitled to put the space to alternative use, without prejudice to the exhibitor’s obligation to pay space rental and any incidental expenses in full. The exhibitor will also be held liable for any losses resulting from non-occupation of the space. It is not permitted either to change the space allocated for another or to alter the exterior walls of the stand.

     

    Stand fittings

    The exhibition space rented by the exhibitor is provided without any partition walls and is outlined by floor markings. Please note that erecting aluminium or wooden dividing walls reduces the inside width of your stand by 4 cm and 6 cm, respectively.

     

    During the fair

    Exhibitors’ passes

    Every exhibitor receives a certain number of free exhibitor’s passes appropriate to the size of the stand which entitles the holders to enter the exhibition premises during the times permitted. Additional exhibitor passes may be purchased. Reed Messe Wien GmbH assumes no liability for the actions of unauthorized persons. Exhibitor's passes are issued in the name of the holder and are not transferable. Reed Messe Wien GmbH staff are entitled to check the identity of ticket holders and withdraw tickets without replacement if misused.

     

    Installation of amusement machines and juke boxes

    Equipment whose operation can result in wins of money or goods, or where the prize depends on luck, e.g. amusement machines, slot machines for peep shows, jokes or games of skill, and machines which display players’ results, must be registered for amusement tax before the start of the fair. In addition to this, six weeks prior to the start of the fair an application must be made for a licence for the fair stand.

    Not until a licence has been issued may the equipment be operated. The council department responsible for applications is: City of Vienna - Department (Magistratsabteilung) 4/7, Ebendorferstrasse 2, A–1010 Vienna. T: +43 1 4000-86385. The exhibitor shall indemnify and hold harmless Reed Messe Wien GmbH with respect to the operation of such equipment.

     

    Advertising at the fair stand

    Flashing signs are prohibited. The use of gases and vapours (dry ice, etc.) is subject to the issue of a permit (the halls are equipped with fire alarm facilities, and the costs of false alarms resulting in fire brigade call-outs will be charged to those responsible).

    Applications for laser systems must be submitted to:
    City of Vienna - Department (Magistratsabteilung) 36, Dresdner Strasse 75, A-1200 Vienna. T: +43 1 4000-922 83.

     

    Distribution of advertising materials, retail trading, samples

    The distribution of advertising material, samples, printed material and other means of advertising as well as retail sales may be effected only within the stand allocated. All off-stand advertising activities are chargeable and require official permission, and are to be conducted exclusively in the foyers, linking passageways and open-air exhibition space. Outside companies are not permitted to conduct opinion polls within the exhibition premises. The sale of goods or services by the exhibitor or by a third party traceable to the exhibitor is prohibited on the exhibition premises unless the organizers give their express written authorization, even if payment for the goods or services is not made during the fair but at a later date. Failure to comply shall result in the exhibitor being obliged to reimburse to the organizers all costs, fees and taxes arising or becoming due in connection with this violation, regardless of fault. In the event of violation by several exhibitors, such exhibitors shall be jointly liable for the said costs, fees and taxes. The distribution of samples against charge is subject to permission by the organizer. The free distribution of samples is permitted.

     

    Insurance

    Reed Messe Wien GmbH is not insured against theft of goods exhibited. We recommend our exhibitors to take out a suitable trade fair and exhibition risk insurance.

     

    Your direct line to the media

    The trade press and mass media are invited to report on our events and their exhibitors. We provide a free service enabling you to contact the media direct. Let us know in advance what you will be displaying at the fair. A pigeonhole can be reserved for you at the Press Centre for your press information for a small fee.Interested? Then contact our press office without delay.
    T: +43 1 72720 ext. 2420
    F: +43 1 72720 2429

     

    Promotional activities at the fair stand

    Stand promotions must be reported to the fair team in writing. We would ask you to appreciate that we are only able to approve such activities if:

    • the activity is staged within the confines of the stand and not at the edge of thereof
    • it can be demonstrated that sufficient space is available within the stand area to accommodate the expected number of onlookers/participants
    • sound is directed towards the interior of the stand and not outside; the noise level at the perimeter of the stand may not exceed 40 dB(A)
    • neighbouring stands do not suffer visual or acoustic interference;
    • activities planned are registered punctually, at the latest by 3 weeks prior the event, and are accompanied by a precise sketch and a detailed description of how the event is to be staged.

     

    Receptions and functions at the fair stand

    Such activities taking place outside official opening hours require approval and application must be made in writing to the fair team. You will be invoiced for the extra costs arising (personnel, electricity, etc. - see rates for move-in extensions). Your guests must hold valid admission tickets or vouchers. Invitations that double as admission tickets cannot be accepted. If you wish, we can make our club premises available. Please approach the fair team for prices and conditions.

     

    Parking

    Each exhibitor receives one free parking ticket for the exhibition premises. Additional parking spaces can be reserved at extra cost - please refer to the Operating Technology in the exhibitor services.

    Reed Messe Wien GmbH assumes no liability for damage caused by third parties in any car park (damage, break-in, theft etc.).

    Car park tickets are issued according to availability and in the sequence in which orders are received.

  • Information for foreign exhibitors

    Foreign employers have to electronically register the posted workforce during the set-up and dismantling work at the Central coordination center of the Federal Ministry (BMF) at the latest one week before their employment. The executive branch of the financial authorities conducts inspections at trade fairs to ensure all members of expo staff are registered according to Austrian labour laws. Reed, the exhibition organiser, has no influence over this process and is not informed in advance.

    For further information, please contact the Central Coordination Office at the Federal Ministry of Finance: https://www.bmf.gv.at/betrugsbekaempfung/entsendung-zentrale-koordination/entsendemeldungen-zentrale-koordinationsstelle.html

  • Leasing of additional rooms

    Make use of the rooms in the Congress Center of Messe Wien as additional presentation area!

     

    We offer

    • conference rooms between 94 sqm and 1,422 sqm
    • flexible partition walls allow for adaption of the size of the conference rooms according to your requirements
    • variable seating
    • top-class catering
    • state-of-the-art presentation equipment and conference technology

     

    The perfect location for your successful event

    • congresses
    • corporate meetings
    • product launches
    • staff events
    • gala dinners
    • press conferences

     

    The Congress Center as well as the exhibition halls are available for staging your events throughout the year, not just during our trade shows. Our team would be pleased to assist you and to providing you with taylor-made quotations at any time.

     

    Contact us

    Karin Katlein
    Karin Katlein

    Events Department - Operations
    T: +43 1 72720 - 2313
    F: +43 1 72720 - 2359
    E: karin.katlein@messecongress.at


    >Barbara Heinisch, B.A.
    Barbara Heinisch, B.A.

    Events Department - Operations
    T: +43 1 72720 - 2316
    F: +43 1 72720 - 2359
    E: barbara.heinisch@messecongress.at


    Katrin Windl
    Katrin Windl

    Events Department - Operations
    T: +43 1 72720 - 2314
    F: +43 1 72720 - 2359
    E: katrin.windl@messecongress.at

  • Legal Regulations

    Vienna City Council Law on the arrangement of events
    (Wiener Veranstaltungsgesetz, in German)

    Vienna City Council Law on location, quality, equipment and operations of event premises
    (Wiener Veranstaltungsstättengesetz, in German)

    Vienna City Council By-laws concerning local police regulations for trade fairs
    (Kundmachung des Wiener Magistrates betreffend ortspolizeiliche Vorschriften für Messen, in German, English translation below)


    Please note that this in an unofficial translation of the Vienna City Council By-laws dated 29 Dec. 1949, Mag.-Abt. 7-4050/49 concerning local police regulations for trade fairs, errors in translation cannot lead to any kind of legal claims.

     

    Vienna City Council By-laws dated 29 Dec. 1949, Mag.-Abt. 7-4050/49 concerning local police regulations for trade fairs

    The following police regulations concerning the installation and operation of trade fairs were enacted pursuant to §§ 77 and 111 of the Constitution of the City of Vienna in the version of 1931 (Provincial Law Gazette for Vienna, No. 41).


    Section A: General provisions

    Section B: Technical provisions

    Section C: Final provisions


    Section A: General provisions

    Prior to all trade fairs the organizers must apply to the City Council for approval of the premises. The Council may request the submission of scale plans clearly indicating hall furnishings, the width of circulation routes and exits to the street, and the lighting, emergency lighting and heating systems. In the event of intentions to install or modify any equipment affecting the safety of visitors and employees, such as electrical equipment, emergency lighting systems, hydrants or fire alarms, heating or ventilation systems, plans and technical descriptions shall be submitted prior to the performance of works. The City Council will investigate the suitability of the premises in respect of operational, structural, fire safety and public health aspects, will assess them for compliance with safety and traffic regulations in consultation with the Federal Police Directorate, and will impose such licensing conditions as are necessary for operational safety upon the organizers, who shall be responsible for the observation of these rules by exhibitors and visitors. In the event that adequate safety standards cannot be met by official licensing conditions or that the latter are not being complied with, the Council shall be entitled to prohibit the use by visitors of those parts of the fair that do not meet requirements.

    § 2 Monitoring

    Monitoring of compliance with those provisions of these by-laws and with those aspects of the li­cen­sing conditions that concern operational, structural, fire and public health matters is the re­spon­sibility of the City Council; otherwise, responsibility lies with the Federal Police Directorate, par­­ticularly in respect of the maintenance of public order. Should the necessity arise during the event for urgent action to ensure operational safety, the necessary emergency orders shall be en­ac­ted by the authorities responsible for supervision of the facilities. Such emergency orders may be: a) Under the purview of the Federal Police Directorate, the removal of persons responsible for breaches of the peace, suspension of admission or complete evacuation of the exhibition premises in order to prevent breaches of the peace or danger to persons or property, or closure of the entire facilities. b) Under the purview of the City Council, the imposition of licensing conditions with a view to meeting the necessary safety standards or, in cases of emergency, the closure of individual exhibition halls or of the entire facilities. In the absence of a Council supervisory officer, the officer of the Federal Police Directorate responsible for supervision of the site shall be entitled to issue such instructions in cases of emergency.

    Section B: Technical provisions

    § 3 Site lay-out

    Buildings with a floor area of over 300 sqm must be separated from each other by open space which must generally be 12 m wide. If the sum of the heights of the cornices of opposite buildings is greater, then this dimension shall determine the spacing of the buildings. In extensive sites, fire protection strips, which may not be built on and should, if possible, be planted with trees, may be required. Exhibition facilities in residential buildings must have their own emergency exits, which must be separated from other parts of the building by fireproof partitions; connecting doors giving on to parts of the building used for other purposes are prohibited. Buildings with exhibition facilities may not, normally, contain rooms in which inflammable materials are stored, processed or sold, if visitors would be endangered by a fire therein. Small buildings such as kiosks, show houses, stands, etc., must be at least 3 m from adjacent buildings.

    § 4 Fire protection

    In multi-storey buildings containing exhibition facilities, the exterior walls, stairwells, and all load-bearing elements, as well as vehicle and pedestrian gateways, must be built of fireproof materials. Ground-floor exhibition halls must be solely constructed of fire retardant materials. Within buildings, fire walls must be laid out as required; these must generally extend 15 cm beyond the roof skin and completely separate the inflammable structural elements from each other. Openings in masonry must be provided with fire retardant doors which must be kept shut outside the event opening hours. In halls which are longer than 60 m and have clear roof spans, fire aprons or protection strips may be required instead of fire walls. Fire aprons must be constructed of retardant materials, and must rise to a height no more than 3 m below the roof skin or ceiling. Fire protection strips must be at least 6 m wide, and must consist of a fireproof roof skin and retardant inner roof (3 cm plaster), while the side walls must consist of fireproof materials descending to the floor. Where fire aprons or protection strips are located, roof cladding must be separated from connecting elements by retardant materials. Communicating passages between halls are permissible only if adjacent walls are fire resistant or the passages themselves have fire resistant walls and ceilings. The roof skins of large buildings such as halls must be fire retardant. Stands, kiosks, pavilions and other permanent or semi-permanent structures must generally be constructed of retardant materials. Buildings which do not conform to this requirement may only be sited next to each other if a space equal to two-thirds of the height of the ridge of the roof is left between them.

    § 5 Capacity, and traffic/circulation routes

    The lay-out, number of width of the circulation routes (passages, exits, doors and stairwells) in buildings with exhibition premises depends on the capacity of the buildings in question. Conditions may be relaxed for small showrooms, pavilions, show houses, etc. The basis for the calculation of capacity is three persons per square meter of floor area usable by visitors. The required clear width of circulation routes is calculated according to a ratio of 1.50 m per 250 persons. Circulation routes may not be constricted by doors, porches, other fixtures and fittings or goods in storage. Off-stand seating for exhibitors or supervisory staff must be securely fixed, and may not project into the circulation routes. Floor or wall coverings may not be of highly inflammable materials and must, like any pictures, mirrors, etc., situated in or along circulation routes, be securely fitted. Glazing of showcases and doors must be secured against breakage, and must be of sufficient strength. Stands must be provided with temporary wood flooring, and the edges of the steps thereto must be chamfered. Foot-scrapers must be at floor level. Outdoor traffic routes for public use must be at least 5 m wide, and must be connected with public carriageways either directly or by gateways. Access to the street may be closeable by gates; the provisions applying to the latter are analogous to those for doors (§ 7). During the event opening hours the use of traffic routes by vehicles shall be restricted or prohibited, and vehicle access or egress specially regulated. For the duration of the event the necessary transport routes and pedestrian circulation routes shall remain unobstructed and usable in their full width.

    § 6 Corridors, aisles and exits

    Exhibition facilities must be provided with aisles of at least 2.50 m in width. Wider aisles may be stipulated for exhibition halls likely to attract large numbers of visitors (e.g. at tastings). In the case of exhibition halls where the total length of the aisles is no more than 30 m, where visitor traffic is one way only, or exhibits are only situated on one side, the aisle width may be reduced to 2 m. In halls where the total length of circulation routes is greater than 15 m, there must be at least two exits leading to escape routes. Exits from exhibition halls may not generally be more than 30 m apart, and like emergency exits these must be at least 1.50 m wide and 2.10 m high. Exits must be clearly marked, and wherever possible must be visible from the aisles at some distance. Routes to exits shall also be signposted if necessary.

    § 7 Doors

    Doors must be at least 2.10 m high and 1.20 m wide, and must open outwards. Doors which open inwards are, however, permissible in the case of facilities frequented by only small numbers of people, and may also be permitted under exceptional circumstances if so positioned as to allow permanent opening by means of appropriate fittings when visitors are present. Open door leaves may project no more than 0.15 m into circulation routes, and may not reduce aisles to less than the required width. Door furniture must be easily accessible and clearly visible from within halls, and must open with handles. Flush bolts, sliding bolts, bottom-mounted door-closers and similar door closure fittings are prohibited. Top-mounted door-closers may only be mounted on one door leaf. Smokeproof and fire retardant doors (including frame) must open in the direction of escape, and must close automatically. Revolving doors are prohibited.

    § 8 Stairwells

    Stairways must be so designed that no part of any hall accessible to visitors is more than 40 m from a stairwell; they must be constructed of fire-resistant materials and must be straight. The steps must be at least 0.30 wide and may not be higher than 0.16m. Visitors’ staircases must be at least 1.50 m wide; staircases of over 2.50 in width must be divided by central handrails. Staircases must be provided with handrails, the ends of which may not be exposed. Flights of over 20 stairs must be interrupted by 1 m long landings. Landings of 0.45 m in depth must be situated on both sides of doors. Ramps with rises of up to 0.45 m may not have gradients of over 10%. Stairwells should generally have windows giving on to the open air, and must have smokeproof emergency doors to seal off individual floors. The installation of smoke vents which open under their own weight upon actuation of a release mechanism on the ground floor may be required on top floors. Fire retardant, smokeproof doors capable of sealing off cellar steps from circulation routes and halls frequented by visitors may be required.

    § 9 Stands

    Where stands have structural elements that are neither fire resistant nor fire retardant, these must be given a coat of paint containing a fire retardant material. Wooden elements must be planed. Hangings, fabric coverings, curtains and other decorations must be securely hung. Paper coverings must, wherever possible, be pasted to walls. Inflammable artificial silk may not be used for decorations. Stand or aisle ceilings (e.g. Vela) must be rendered fire resistant by treatment with a protective material. Authorization of unusually large stand or hall decorations may be made conditional on the use of fire resistant materials or the provision of additional fire extinguishers. Wall or ceiling elements endangered by gas appliances, electric heaters or other heat sources must be protected by asbestos without obstructing ventilation. Outdoor exhibition structures such as pavilions or show houses must be equipped and furnished in accordance with the above provisions. Packing materials may not be stored at stands.

    § 10 Exhibits

    Where exhibits are to be demonstrated, steps must be taken to prevent risk to visitors and employees. Exhibitors must expressly draw visitors’ attention to exhibits in versions that do not conform to Austrian standards or require an official permit for use. Failure to do so may result in the affixing to the exhibit of an official warning. The use of burning, red-hot, inflammable or explosive materials is prohibited in all exhibition facilities. Applications for special permits, e.g. for use to drive exhibits, must be directed to the City Council, which may permit the use and storage of such materials in special cases. Materials such as celluloid must be identified as such, and must wherever possible be displayed behind glass; a maximum amount of 1 kg may be present at a stand. In such cases a bucket of water and fire blanket or other appropriate fire fighting equipment must be kept at the ready.

    § 11 Electrical equipment

    Electrical equipment must be installed, maintained and operated in accordance with the relevant regulations, and must be subjected to an official inspection prior to every event. Electrical machinery, transformers and appliances must be provided with regulation protective equipment such as circuit-breakers, earths and TN systems. High-voltage equipment such as fluorescent tubes, X-ray or large high-frequency apparatus requires special permits, for which exhibitors must apply to the City Council in good time, furnishing a technical description and sketch drawn up by themselves or their electrical contractors. Prior to all events applications must be made to the City Council for inspection of all electrical equipment and wiring. The fair management shall appoint a licensed electrician to supervise and maintain electrical equipment – including exhibits – for the duration of the event, and shall inform the City Council thereof.

    § 12 Lighting and emergency lighting

    All exhibition halls that are not naturally lit must be illuminated by electric light. Electricity supply from two independent power sources may be required; in such cases the light fittings in question must be evenly distributed around the halls. The main lighting system, electrical standfitting and any outdoor lighting must be so designed as to permit independent all-pole disconnection. Plans of the electrical installations (circuit diagrams and planimetric drawings), indicating the main feed points (switching substations and distribution points) and the layout of the main services in the various buildings, and updated to represent the actual status, must be kept by the fair management. Apart from a main lighting system, all halls, circulation routes and escape routes leading to public transport facilities must be provided with an independent emergency lighting system. The latter is to kept operational from lighting-up time until vacation of the premises by visitors.

    The emergency lighting system must be fed by storage batteries. Each light must have a wattage of 5 W. Emergency lighting must be so located that drives and paths remain illuminated as far as the street in the event of failure of the main lighting system. Emergency lights with glass covers, identified by green stripes, shall be provided above the exits.

    § 13 Special regulations for electrical installations

    Lines must be laid in accordance with the special regulations for industrial premises and storerooms subject to potential fire hazards, and those for damp rooms where applicable. Main services in exhibition halls may be exposed, provided that they are insulated and are mounted in insulators or porcelain cups, that the live cables are at least 5 cm apart, that they are protected rom possible damage either by their positioning or by other appropriate measures, and that they cannot enter into contact with inflammable materials. Mobile lines must normally be ordinary or heavy tough-rubber-sheathed (t.r.s.) cables. Use of lightweight cables should be kept to a minimum, and they should not be secured with clamps or nails or laid in contact with inflammable materials. Cables laid on the floor must be protected from mechanical damage. All cable connections must be clamped, soldered or reliably insulated. Gas and heating pipes may under no circumstances be used to connect earth wires, and water pipes may only be used with the consent of the City Council. Distribution boards, controllers, resistors, motors, switchgear, heating elements, etc., must be so installed and protected as to be inaccessible by visitors, and to be at a sufficient distance from inflammable materials, if necessary, by placing them on fireproof bases; they must be so installed that fire hazards and accidental contact with live parts are excluded. Distribution boards and switchboxes shall be made of fireproof materials such as masonry or sheet metal. Electric radiant heating ovens and heaters with exposed elements may only be operated for short periods for demonstration purposes. Resistors must be so shielded as to prevent objects from being deposited on them. Distribution boards must be mounted at reachable height, and wiring circuits must be clearly and legibly marked. Only regulation fuses may be used. Bypassing of fuse-links by means of metal objects is prohibited. The pins of plugs used to connect appliances must have protective shrouds of sufficient height, and sockets must be installed at the end of the feeder cables. Candle lamps may not have inflammable lampholder carriers or shades. Filament lamps must be equipped with shock protected lampholders, and may not be surrounded with paper or fabric, or be in contact with inflammable fabrics. Glass globes, or large glass panes in suspended light fittings or on circulation routes, must be equipped with wire mesh reinforcements directly attached to the fittings. Intense light sources must be so fitted or shaded that passers-by are not dazzled. Battery terminals must have all-pole protection corresponding to the conductor cross-section in question.

    § 14 Gas installations

    Gas equipment must be installed and operated in accordance with the current regulations, and must be inspected by the Gasworks before each fair. Mains stopcocks must be protected against tampering by unauthorized persons, and their locations clearly marked. Gas meters, connections and stopcocks must be locked in protective cabinets. Operational gas appliances must be mounted on fireproof, heat-insulating bases, and should normally be connected with the mains by permanent plumbing. Only hoses with protection against mechanical damage and with secure connections may be used for the supply of mobile gas appliances. Gas pipes should normally be wall mounted. Pipes laid on floors must be protected against mechanical damage. Exhaust gas from heating appliances must normally be conducted into the open air; exceptions are at the discretion of the City Council. Acetylene generators and dissolved acetylene units may only be exhibited and demonstrated under exceptional circumstances, subject to special permission from the City Council.

    § 15 Heating and ventilation

    Exhibition halls may be heated only by central heating systems or, subject to conditions to be imposed on a case-by-case basis, solid-fuel stoves, gas or electric heaters. Liquid-fuelled space heaters are prohibited. Stoves and radiators in circulation routes must be surrounded by stable protective shielding to prevent hazardous physical contact. All exhibition halls must be ventilated; if necessary, artificial ventilation will be required.

    § 16 Sanitary facilities and cloakrooms

    Gentlemen’s and ladies toilets, and urinals must be connected to the municipal sewerage network, and must have a vestibule with adequate ventilation, as well a ventilation duct into the open air. Toilets must be clearly marked as such. Vestibules are to be provided with sinks with running water. Cloakrooms may not obstruct the circulation routes and exits; if the counter is situated in a circulation area the latter must be enlarged by one-third of the required width for at least the length of the counter.

    § 17 Smoking ban

    Smoking and naked flames are prohibited throughout exhibition premises. Exceptions require express official permission. Signage calling attention to the smoking ban must be clearly visible and legible. In rooms where smoking is permitted ashtrays must be provided.

    § 18 Fire extinguishers and fire alarms

    Fire buckets containing water, or buckets and stirrup pumps should normally be present in all exhibition halls. Portable fire extinguishers may not be used unless approved for their intended purpose; they should be inspected and certified as operational before every event. The City Council may require the installation of fire alarms and alarm systems at large premises. Depending on the size of the premises, the installation of hydrants within the building and outdoors may be stipulated. Fire-fighting equipment must always be easily accessible and kept clear of obstacles. Signage of hydrants and fire alarms must be visible at a distance.

    § 19 Fire officers

    In the case of large facilities, the City Council may require the presence of fire officers provided by the Fire Brigade for the duration of the event as well as the assembly and dismantling periods.

    § 20 Duty stations

    Suitable accommodation shall be provided for the official supervisory services (Police and Fire Brigade) and, if necessary, for fire-fighting equipment. The premises in question shall be on the ground floor, and shall be directly accessible, equipped with lighting and heating, and appropriately furnished; they shall have direct lines to the government telephone system and the in-house switchboard.

    § 21 First aid

    At all large exhibition facilities, large quantities of the equipment, medicines, cordials and dressings required for first aid in the event of illness or accident, as specified by the by-laws of Vienna City Council dated 25 September 1930 (Mag.-Abt. 52-1369/30), shall be kept in dustproof storage in a naturally ventilated and lit room (surgery). The permanent presence of a doctor or other person trained in first aid may be required. The surgery must contain a sink with running water, a couch and stretcher.

    § 22 House rules

    The fair management shall submit house rules for the approval of the City Council. These shall contain rules for visitors and exhibitors, as well as the conduct of supervisory staff in cases of emergency. The fair management shall, through the supervisory staff, take steps to ensure that the house rules are observed. Upon approval, the house rules shall be issued to the supervisory staff and shall be prominently posted at a number of locations at the fair facilities.

    § 23 Supervisory staff

    For the duration of the event and the assembly and dismantling periods the fair management shall provide a sufficient supervisory staff; the latter shall be identified as such and shall be conversant with the house rules. Before every event half of the supervisory staff shall receive training from the Vienna City Fire Brigade in the use of fire-fighting equipment.

    § 24 Inspections and reports

    Safety inspections of installations such as electric lighting and power systems, lightning conductors, podia, rigging and hoisting equipment, central heating and ventilation systems, hearths, gas pipes, smoke outlets and vents, hydrants, valves and hoses, and fire alarm systems, may be required. The reports thereon must be submitted to the City Council before every event. In addition, the provisions of the by-laws dated 30 September 1930 (Mag.-Abt. 52-2134/30) pertaining to the safety of entertainment facilities shall be observed.

    Section C: Final provisions

    § 25 Existing facilities

    The City Council is free to exempt facilities in existence at the time of the entry into force of these by-laws from individual provisions thereof shall, operational safety permitting.

    § 26 Exceptions

    In the event that compliance with individual technical regulations would lead to unintended difficulties the City Council may permit exceptions, provided that the required standard of operational safety can be met by other means. The City Council is also entitled to make additional conditions, over and above the provisions of Section B, if this is necessary to protect the life and health of visitors.

    § 27 Penalties

    Infringements by organizers, exhibitors or visitors of these by-laws and orders pursuant to them, and of the house rules, are punishable by fines of up to EUR 14.53 or detention of up 14 days.

    § 28 Validity

    These by-laws shall enter into force upon the day of their announcement, and shall thereby supersede the Vienna City Council by-laws dated 3 July 1934 (Mag.-Abt. 52-T 46/46/33). The legal regulations applying to film performances, events subject to the Vienna theatre by-laws, industrial premises, etc., are not affected by these by-laws.

    By the Vienna City Council

  • Self-dependant waste disposal

    Dear exhibitors, contractors and expo stand officers

    Unfortunately, at previous Reed Exhibitions shows a significant number of problems have occurred in connection with participating companies, their contracted stand construction companies, suppliers and delivery firms, and the disposal of packaging and sundry waste. Some companies have neglected their duties to remove their own waste as set down in the contractual terms and conditions.

    For this reason we would like to point out once again that the disposal of all packaging and stand construction materials (most commonly disposable carpets, chipboard etc.) from the assembly and dismantling of your expo stand must without exception be carried out by the exhibitors themselves, by the contracted stand construction company and by the suppliers and delivery companies in question.

    Please forward this information to all staff at your company involved with the trade fair. In the case of failure to observe these rules we shall be forced to contract external waste disposal services, the costs of which shall be passed on to you. We have been forced to implement these measures in the interests of all exhibitors due to the enormous costs of removal and storage of such waste. Thank you for your understanding. We hope to be able to count on your active support.

    P.S. If you have any questions regarding waste disposal alternatives, please contact the caretaker responsible for your hall

  • Smoking Ban at the Messe Wien

    General ban on smoking in the expo halls
    Mandatory use of smoking zones

     

    Dear exhibitors,
    We would like to welcome you to our facilities and we hope everything is going well and according to your expectations.

    This letter is to remind you and your staff at the expo stand in no uncertain terms, for your own benefit and that of others, of the legal restrictions set down in the official ban on smoking in public places. According to the current legal restrictions there is a general ban on smoking in all enclosed and publicly accessible areas.

     

    Hence, these laws are also valid in their entirety for the facilities and grounds of the Messe Wien expo centre. This refers to all covered areas and to all people, without exception! Smoking shall be solely permitted in especially signposted open air smoking zones. At the Messe Wien venue most of these signposted zones are located next to connecting areas between the mall and the expo halls. The areas in front of the main entrance are not smoking zones! We also wish to clearly state that smoking is absolutely and categorically forbidden – without exception – at the expo stands. Any temporary rulings permitting smoking at expo stands under specific circumstances up to now are hereby rendered obsolete. Meanwhile, a number of non-smokers have made a point of reporting instances of violations to the police. In response the authorities have insisted we, the organisers, ensure there is strict enforcement of these legal restrictions.

     

    Any violations must be reported to the police and may result in heavy fines for individuals contravening these guidelines!

     

    We therefore request you completely respect these clear legal guidelines, in your own interest as well as for the welfare of the non-smokers. Please feel to contact us at any time should you have any questions. Thank you for your support and all the best for a successful show.

     

    Best regards,
    Your expo team

  • Technical Regulations

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